How to produce a Table of Contents
- Use the built-in Heading styles towards the headings inside your text.
- In Word 2003 and before: Insert Reference Tables and Indexes. Click the Table of Contents Tab. Click OK.
- In Word 2007 and Word 2010: References Table of Contents choose a choice in the menu.
Developing a table of contents inside a Ms Word document is really a two-step process. First, find out the text that you would like to look within the Table of Contents. Second, tell Word to insert the Table of Contents. Getting produced your Table of Contents, after that you can personalize it often, to meet your requirements.
Find out the text that you would like to look within the Table of Contents
Inside your document, click inside the initial heading that you would like to look within the Table of Contents. Use the Heading 1 style to that particular paragraph. The simplest way to use the Heading 1 style is:
- in Word 2003 and earlier: click on the Style box around the Formatting toolbar and select Heading 1
- in Word 2007 and Word 2010: around the Home tab, within the Styles group, click on the Heading 1 thumbnail.
If these don’t suit your needs, there are many different ways to use a method .
In the same manner, use the Heading 1 style with other major headings inside your document. Use the Heading 2 style to sub-headings, Heading 3 style to sub-sub-headings etc.
Should you don’t like how a heading styles look (eg, you’ll need a different font or font size or colour), don’t format the written text directly. Rather, customize the heading styles .
Produce the Table of Contents
Word 2003 and earlier versions
- Click in which you would like your Table of Contents to look.
- Display the Table of Contents dialog.
To achieve that:
- In Word 2000, choose Insert Index and Tables .
- In Ms Word 2002 and 2003, choose Insert Reference Index and Tables .
- Click the Table of Contents tab. Click OK .
Word 2007 and Word 2010
- Choose References Table of Contents .
- Choose among the following products around the menu.
- There might be custom tables of contents in your menu. Should you click on the thumbnail for any custom table of contents, your table of contents is going to be placed right into a content control. (There’s more information about content controls below.)
- There’s two built-in ’automatic’ tables of contents. Automatic Table 1 and Automatic Table 2. Should you click on the thumbnail for either of those, your table of contents is going to be placed right into a content control, and Word will prove to add a heading. (There’s more information about content controls below.) The only real difference backward and forward may be the text from the heading (Contents and Table of contents).
- There’s a built-in Manual Table. This goes to the time of the electric typewriter. If you want typing things out without valid reason as well as your existence expectancy will be a lot more than mine, to you.
- At the end from the menu, you may choose Insert table of contents. This displays the Table of Contents dialog which was and in earlier versions of Word. If you would like several tables of contents in a single document, you have to choose this method not less than the 2nd and subsequent tables of contents.
You should use the information control to handle your table of contents (Figure 1).
Figure 1: A table of contents inside a content control
Should you make an effort to insert another custom or built-in table of contents that’ll be put into a content control, then your brand new one will over-ride the present one. If you would like several table of contents inside a document, make use of the Insert table of contents menu choice for all, or at best the 2nd and subsequent, tables of contents.
It can save you a custom table of contents and also have it show up on the References Table of Contents menu.
- Insert your table of contents into any document, and adjust it to meet your requirements.
- Add text above and/or underneath the table of contents as needed (for instance, give a heading Table of Contents, preferably formatted using the built-in TOC Heading style).
- Choose the text above, the table of contents, and also the text below.
- Insert Quick Parts Save Selection to Quick Part Gallery.
- Within the Create New Foundation dialog:
- provide your table of contents a reputation
- within the Gallery list, choose Table of Contents
- within the Category list, choose ’Create new category’ and name your brand-new category
- click OK.
Now you can insert your table of contents using References Table of Contents. It will likely be placed right into a content control, such as the built-in tables of contents.
Word displays records within the menu from a to z by category. Sadly, you will find couple of letters within the alphabet prior to the B for Built-In. If you would like your custom tables of contents to look prior to the Built-In category, but there’s no name between A and Built-In that best suits you, then place a space at the outset of the course name. For instance, name your category Shauna. An area is alphabetized before instructions, so Shauna is going to be displayed before Built-In.
Personalize the Table of Contents (if you want to)
How you can change the feel of the headings within the document
Make use of the Document Map
After you have applied your Heading styles, choose View Document Map or, in Word 2010, View Navigation Pane and choose the Document Map. Now you can see roughly what’s going to be incorporated inside your Table of Contents.
Right-click within the Document Map to select which amounts of going to view.
Should you don’t such as the way your headings look (eg you’ll need a different font, font size, colour, pretty much spacing after or before the heading), don’t choose Format Paragraph or Format Font (in older versions of Word) or make use of the tools around the Home tab (in newer versions of Word). And don’t make use of the font size or bold buttons around the toolbar or ribbon. Rather, customize the Heading style.
How you can change the feel of the Table of Contents itself
To change the Table of Contents itself, you have to display the Table of Contents dialog. To show the dialog to have an existing table of contents:
- in Word 2000: click inside the table of contents and select Insert Table of Contents
- in Word 2002 and Word 2003: click inside the ToC and select Insert References Table of Contents
- in Word 2007 and Word 2010: click inside the ToC after which click References Table of Contents Insert Table of Contents (when the ToC is within a content control, ensure you’ve clicked the ToC itself, and never any Contents heading over the ToC)
In the Table of Contents dialog you are able to customize the Table of Contents often.
- Automatically, Word shows three levels inside your Table of Contents. That’s, it puts the written text from Heading 1, Heading 2 and Heading 3 within the Table of Contents. If you wish to show more or less levels, within the Table of Contents dialog, alter the number within the Show levels box.
- You will find excellent causes of while using built-in Heading styles. But when you will need to use other kinds (other built-in styles, or custom styles), place them inside your Table of Contents. Within the Table of Contents dialog, click Options. and allocate your look(s) towards the appropriate level(s).
- To alter the font, font size, colour etc accustomed to produce the Table of Contents itself, you must do a couple of things within the Table of Contents dialog. First, make certain that, within the Formats box, you’ve selected From Template. Second, click Modify and customize the relevant TOC style. Word uses style TOC 1 for that top degree of contents, TOC 2 for the following level etc
For stylish personalization, you are able to edit the switches within the TOC field.
How to produce a table of contents for many documents
To produce one table of contents for many documents, you must do the next.
- Produce a separate document to carry the table of contents (we’ll refer to this as the ToC document).
- For ease, invest the documents, as well as your ToC document, within the one folder.
- Inside your ToC document, make use of an RD (Reference Document) field for every document that you would like to incorporate in your Table of Contents.
- To insert an RD field, do ctrl-F9 and, inside the brackets that Word provides you with, type RD filename . For instance < RD Chapter 1.docx >. You are able to’t type the curly brackets by hands. You have to do ctrl-F9.
- If you’re able to’t invest your files in a single folder, you have to use double backslashes and double quotes. For instance, < RD C:\\My folder\\Chapter 1.docx >.
- Theoretically, you should use relative path names. However it never appears to operate correctlyg.
- Add an RD field for every document that you would like to reference, so as.
- Produce the Table of Contents within this ToC document within the usual way.
- Recall the page number rule: The Table of Contents will get whatever pagination seems inside your document. It applies when utilizing RD fields to produce a ToC for a lot of documents. You might want to set the beginning page number by hand in every document if you would like pagination to operate consecutively using your project.
Other recommendations on Tables of Contents
- For those who have Word 2003, Microsoft has some good online training about Tables of Contents readily available for free. See
- Microsoft TOC Training Program: Part 1
- Microsoft TOC Training Program: Part 2
- A Table of Contents is really a field, not ordinary text. To determine fields inside your document, you are able to tell Word to show fields with gray shading. The gray doesn’t print, however it reminds you that this can be a field, not ordinary text. To show fields with gray shading:
- in Word 2003 and earlier versions: Tools Options View set the area Shading box to continually.
- in Word 2007: Click on the round Office (pizza) button. click Word Options. then, within the menu at left, click Advanced as well as in the ’Show document content’ section set Field Shading to Always.
- in Word 2010: Click File. then Options. then, within the menu at left, click Advanced as well as in the ’Show document content’ section set Field Shading to Always.
- Tables of Contents don’t update instantly whenever you give a new going to your document. It is because a ToC is really a field. To update a Table of Contents, place your cursor within the Table of Contents and press F9 to update it. Or ctrl-a F9 to update all fields within the document. In Word 2007 and Word 2010, in case your table of contents is within a content control, you should use the information control to update the ToC.
- Whenever you improve your Table of Contents, always decide to update the whole Table (Figure 2).
Figure 2: If you check this out box, always pick the second item increase the whole table.
- To make sure that Word always updates the Table of Contents whenever you print your document, do Tools Options Print. Tick the Update Fields box.
- The Table of Contents will get whatever pagination seems inside your document. To manage page figures, observe how to manage the page numbering in short document in the Word MVP FAQ site
- When the tabs inside your Table of Contents appear to possess gone crazy, see Whenever I update my Table of Contents it acquires undesirable tabs, and I must press Ctrl+Q to eliminate them in the Word MVP FAQ site
- To create changes for your Table of Contents, click inside the ToC, or make use of the arrow secrets of get there. Then re-do Step Two. This can edit your overall Table of Contents, instead of creating a replacement.
- Automatically, all versions of Word result in the page number inside a Table of Contents a web link towards the heading inside the document. But recent versions, automatically, make each entry within the ToC a web link. This could easily drive you crazy.
To resolve the issue, select the entire Table of Contents (picking out a couple of sentences each side is alright). Do Shift-F9. You’ll begin to see the field codes uncovered, plus they’ll look something similar to < TOC \o 1-3 \h \z >. Edit these codes to get rid of h. Press F9 again to re-create the ToC and conceal the area codes. (Incidentally, you are able to’t type the curly brackets yourself. If won’t work. If you wish to type the field codes by hand, use ctrl-F9 to produce the curly brackets.)
- For advanced approaches for choosing the happy to come in a table of contents, and the way to format it, see TOC Tips and Methods .
Note: It’s also possible to produce a Table of Contents by marking every individual paragraph that you would like to look within the ToC. Then, you know Word to apply your marked sentences to produce the ToC. You need to do this using < TC > fields. It appears in my experience that the risk of human error in accidentally omitting to mark a heading is big. I wouldn’t risk it. However if you simply’re interested, take a look at Word’s help under TC.
How you can number headings and figures in Appendixes in Ms Word – includes info on developing a table of contents if you have appendixes inside your document
Ways to use the Document Map in Ms Word – the Document Map roughly mirrors your table of contents