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Department of English Language, Literature,
and Creative Writing

GUIDE TO MA THESES

This guideline outlines the steps students must take to prepare an MA thesis for the Department of English Language, Literature, and Creative Writing at the University of Windsor. Graduate students and their supervisors are responsible for ensuring that all aspects of the MA thesis comply with University of Windsor guidelines.

Students, please consult your thesis supervisor or the department graduate chair to ascertain more details about rules and instructions pertaining to your MA progress and thesis. The following regulations are written in accordance to those outlined by the Faculty of Graduate Studies. Please see their website for more information about the specifics of the graduate MA thesis.

Direct all other inquiries to:

Department of English Language, Literature, and Creative Writing
University of Windsor
Windsor, Ontario, N9B 3P4
Telephone: 519-253-3000, ext. 2288
Fax: 519-971-3676
e-mail:

NOTES ON THE PROSPECTUS

Students proposing to write a thesis must submit a prospectus to the Department by April 15, of their first academic year. The prospectus will be read by three faculty members who share expertise in the proposed field, and each faculty member will return an evaluation by April 30. If absolutely necessary, students will have until Sept 1 to revise the prospectus.

Students are advised to approach potential supervisors before handing in their prospectus. Finding and choosing an appropriate supervisor for the topic as well as receiving comments from a supervisor about the project are vital to the thesis-writing process.

The prospectus should be prepared in consultation with a member of the graduate faculty of the Department the proposed supervisor who is a specialist in the area of the proposed research. Below is some general information about the nature of the prospectus.

A prospectus is a formal, detailed research plan. It will usually be four double-spaced typewritten pages (approximately 1000 words), not including bibliography. The prospectus clearly sets out the scope and nature of the project, including the generic, historical, theoretical, and cultural contexts, and should speak to the methodology as well as to the contribution to knowledge of the final thesis. The prospectus should be accompanied by a bibliography of primary and secondary texts necessary to the enquiry; it should be written in scholarly prose, and should contain the following elements:

1. Statement of the problem. This statement should address the nature and scope of the thesis inquiry, its particular genre(s) and context(s), central questions or problems, etc.

2. Statement of previous work on this problem. An exploration and evaluation of previous scholarly and creative publications that address the area(s) of inquiry. Students should cite other literary works that have tackled this problem critically and/or creatively. Students should indicate the place of their inquiries in ongoing scholarly and/or creative publications, and suggest ways in which their project contributes to knowledge.

3. Statement of methodology. A clear exposition of the research methodology students will employ in their project. Such a statement shows the literary/theoretical approach students will take in their own writing, as suggested in the bibliography as well as the body of the prospectus; the thesis prospectus may include a division into chapters and sections, if appropriate.

4. A statement of the project’s feasibility. Include an assessment of library and other resources necessary to the project, as well as a timeline for completion. Students should mention which graduate courses they have taken, or will take, that will complement and support their thesis research.

5. Finally, the thesis prospectus should provide a clear proposal of expected critical results and research outcome.

1. The thesis project is a scholarly (which includes creative) research project that shows evidence of critical analysis and understanding on a topic approved by the student’s supervisor and acknowledged by the programme coordinator.

2. The thesis must be the student’s own work. The thesis must consist of writing begun after the student entered the MA program. Working with the student at the level of editing will be part of the learning process between the student and he/r supervisor.

3. No more than 15% of writing handed in for credit in any three-credit graduate seminar (or 30% for any six-credit seminar) may be used toward the MA thesis itself.

4. All theses must be submitted in English. Students must observe conventions of English grammar and spelling. The English Department recommends the MLA style for theses. The single most important aspect of style is consistency.

5. The University expects that all researchers will adhere to the proper standards of intellectual honesty in the written or spoken presentation of their work, and will at all times acknowledge in a suitable manner the contribution made by other researchers to their work.

6. The text and any accompanying material must be clear and error free.

7. The thesis should be between 80 and 120 pages, including the works cited page.

1. Use white bond, 20-lb paper, 8½ x 11 inches (21.5 x 28 cm). Do not use erasable paper or thin computer paper.

2. Every page must have the same margins: 1½ inches (3.8 cm) on the left, 1 inch (2.5 cm) everywhere else. It is essential that these margins be observed, as text extending into the margins could be destroyed in the binding process.

3. The thesis may be left-justified or fully justified, but justification must be consistent throughout the thesis.

4. The title of the thesis as it appears on the Title Page must be identical to the title found on the Approval Page, including capitalization and punctuation.

5. Typed lines should be double spaced, with the exception of notes, long quotations, figure captions, and references. The typeface must be clear, black, and the type size should be 12 point font, though a smaller typeface may be used for appendices. Printers must produce letter-quality print. If in doubt about acceptability of print, bring a sample to the Office of Graduate Studies.

6. Each page must be assigned a page number. The number does not appear on the following preliminary pages: title page, page, and approval page; nevertheless, each page must be accounted for in the numbering system. All preliminary pages (those preceding the main text of the thesis) are assigned lower-case Roman numerals (i, ii, iii, iv, etc.), while pages in the body of the thesis are assigned Arabic numerals (beginning with “1”) which run consecutively to the end of the thesis. There are no restrictions about the position/placement of the page numbers (e.g. upper right, bottom centre of page, etc.), as long as the location is consistent. Students should not begin new pagination sequences at the beginning of appendices. If appendices include material taken from other sources on which page numbers already appear, they must also carry numbers conforming to the pagination of the thesis or dissertation.

-Title Page. The author’s name and year of graduation will appear on the front cover of the bound copies.
– Page
-Approval Page (see example at the end of this pamphlet)
-Author’s Declaration of Originality
-Abstract (no longer than 150 words)
-Dedication (where applicable)
-Acknowledgements (where applicable)
-Table of Contents
-List of Appendices (where applicable)
-List of Abbreviations, Symbols, and Nomenclature (where applicable)
-Body of thesis
-End-Note References (if used instead of Footnotes)
-Works Cited (note that the Bibliography section can either precede or follow the Appendices)
-Appendices (include releases here where applicable)
-Author bio (include name, date, education, and place of birth)

1. Students are affected by legislation in two regards: they must their own work, and they must take care not to violate other authors’ or publishers’ s.

2. Students undertaking a thesis must, within the first term of enrolling in the programme, sign a “Non-exclusive License to the University of Windsor,” authorizing the University to archive, distribute, and make available copies of the thesis, or substantial parts thereof, to a library user at this or any other university.

3. At the time of deposit students are also required to validate a “Thesis Non-exclusive Licence,” which authorizes the National Library of Canada to perform similar actions. Commercial remains with the author.

4. Material that has been published by the student may be used as part of the thesis, provided that this material stems from work done during the student’s graduate registration at the University of Windsor. In other words, any writing from before the student began the MA programme is not to be included in the MA thesis.

5. Students are responsible for ensuring that there is no substantial amount of ed material in the thesis. A reasonable extract of another person’s work can be included in the thesis, but to quote more, students must obtain written permission from the holder(s) and must include the permission in the thesis.

1. Upon completion of the thesis project, students will deliver an oral defence, which will be announced publicly (with a copy sent to the Office of Graduate Studies) at least eight days in advance. Supervisors must organize the defence date and time according to the schedules of all committee members.

2. Students and supervisors should discuss possible exam members for the thesis defence. Students may pick up the MA Committee Defence form from the English Department Graduate Secretary, gather signatures, and hand in the form once their supervisor has successfully contacted professors willing to contribute as members to the thesis defence.

3. The thesis project committee will include the supervisor, who is a graduate faculty member, one other English Department faculty member, a University of Windsor faculty member from outside the English Department, and a neutral chair. Additional members may be added with the approval of the programme coordinator.

4. At least two months before the MA defence, the graduate chair must submit a proposed committee to the Faculty of Graduate Studies. Failure to finalize a defence committee in a timely manner could delay students’ continued registration in 26-794 or 26-797.

5. Students must deliver a clean copy of the MA thesis to each member of the examining committee (including a copy for the neutral chair) at least three weeks prior to the oral defence.

6. Notice of a student’s Master’s defence must be received in the Office of Graduate Studies at least eight days prior to the defence.

7. For the MA defence, students should present a critical statement (5 to 10 minutes) to open the defence, and will then answer rounds of questions by the three committee members. As well, general attendees of the defence may be invited to ask questions, if there is time, at the close of the defence. Students and attendees will then leave the room while the committee evaluates the defence proficiency.

8. Thesis projects and their defences are evaluated by the committee as falling into one of the following four categories: A) Pass, B) Pass with Minor Revisions, C) Pass with Major Revisions, or D) Fail.

9. All signatures for the Approval Page must be obtained prior to submitting the unbound thesis to the Faculty of Graduate Studies.

FORMALLY SUBMITTING THE FINAL THESIS

1. After having defended the thesis, students make any changes required by the committee, and prepare and proof-read a final, error-free draft of the document.

2. Corrections or changes made to the thesis after the oral defence must be made in a manner that conforms to the original style of the thesis as submitted to the examiners.

3. Prior to making the final copies for binding, students should bring a single copy of this final draft to the Office of Graduate Studies for perusal by the Administrative Officer. Failure to allow sufficient time could mean deferring graduation until the next Convocation.

4. The Administrative Officer will then return the document to the student along with a list of suggested corrections, or with permission to proceed. Students must make changes requested by the Administrative Officer in the Office of Graduate Studies. Students may then produce the necessary copies.

5. The thesis project is not subject to thesis regulations concerning full library binding, application, and microfilming for the National Library of Canada, but is deposited in the Leddy Library and in the English Department Office. Please see the Graduate Studies website for further instructions about depositing the document. Students are also required to pay the costs of binding and of having their theses microfilmed.

6. Bring the required number of copies to the Office of Graduate Studies, pay the fees associated with having them bound and microfilmed, and sign a license for the National Library of Canada to reproduce the thesis. Students will receive a receipt from the Office of Graduate Studies.

7. At least three copies of a thesis must be given to the University in order to complete degree requirements.

BINDING AND DISTRIBUTION

1. Students are responsible for paying the fees for having their thesis bound and microfilmed.

2. Two of the copies are hard-bound. One is sent to the student’s programme and the other to the Leddy Library, where it is kept in the Reserve Area and made available to library patrons. One other copy is sent to the National Library of Canada for microfilming; when returned, it is bound and kept in the Rare Book Room at the Leddy Library.

3. Format for the final version presented to the supervisor is determined between student and supervisor. Some supervisors request a bound thesis, while others prefer an electronic copy.

If you have questions which have not been addressed in this manual, please talk to your supervisor, visit the Faculty of Graduate Studies Office or make an appointment with the English Department Graduate Chair.

Please follow the examples below for the MA Thesis Approval and Title Pages. Please note that spacing in the samples is proportional to an 8.5×11 page size.